A new update to Google Spaces lets you or anyone in your organization share a space through a simple link… sort of. Specifically, you can create shareable spaces, and anyone inside your organization can join with that link (everyone outside your company still won’t be able to join, even if they have a link!). Unfortunately, not all spaces you’ve already created can be shared this way yet, which is a shame.
Similar to how Google updated Spaces to include the ability to add external people and even when it created “wireless” chats, none of those updates apply to spaces you have already created, and it gets frustrating, in my opinion.
My complaints aside, you’ll be able to click the space name drop-down menu to “Copy the link to this space” before you share it wherever you want to invite new people to view its content and communicate freely. Again, anyone you share this link with will need to sign up through their company email address (same organization).
On top of that, spaces can also be created to encompass your entire organization instead of just those who are invited. (Surprise! This is also not available for existing spaces…). This means that everyone who works for you can discover new and interesting spaces for themselves and join them. You might be wondering why you would want to do this if spaces are meant to be intranet-like social settings where only those who need to be part of the conversation for a project are, but Google says some use cases are as follows :
- Share knowledge widely with others, including team discussions, how-to guides, and mentorship opportunities.
- Organizational and policy updates.
- Situations where you need to quickly gather people who are interested or have relevant expertise, such as to investigate an outage.
- Cultural and social topics of interest, such as reading, sports or cooking.
I never thought of using Spaces in this way, but it’s great to see some examples from their creator. Essentially, Google wants to make it easier to share information on a large scale, build communities, and “foster discussion.”
Anyone on a Rapid Release or Scheduled Release domain with a Google Workspace account as well as anyone with an older G Suite Basic or Business license can benefit from this update once it rolls out over the next two weeks and potentially a little bit longer. I would really like to know how you and your teams are using Google Chat spaces. I fell in love with it, but I need more ideas.