5 Freelance Tools to Boost Your Organization and Productivity


If you’re a freelancer (or even thinking about becoming one), you probably know it’s a lot of work. the overachieving lifestyle comes with a lot of responsibilities, overwhelming administrative tasks and a lot of work – hoping to do what you love.

Anyone who’s been independent for more than five minutes knows they can use all the help they can get. The good news is that, in the tech-friendly 21st century world we share, there are plenty of freelance tools available to help you out.

These equip you and give you the opportunity to establish a solid foundation so that you can focus on your freelance work as much as possible.

Freelance tools to help you succeed

Here are some of the best freelancing tools available.

1. Let Harlow centralize your freelancing life

Harlow is an online platform that helps freelancers organize their work and manage their daily operations. The platform serves as a central hub that brings all your freelance activities together in one easy-to-access place.

Harlow helps with everything from managing clients to tracking proposals and contracts to invoicing and task management. It gives you a single view of all your customers and keeps you streamlined and focused.

Harlow lives by a clear creed – and one that most freelancers desperately need. In the brand’s own words, everything the Harlow team does is rooted in the fact that “we want to help freelancers organize their daily lives and get paid, so they can focus less on operations and more about what they like to do. .”

For the brilliant startup, it’s all about increasing productivity and reducing the amount of “busy work” that tends to mess things up and reduce a freelancer’s quality of life.

2. Use grammar to clean up your writing

It doesn’t matter if you’re writing white papers for a tech blog or responding to a customer walking their dog via chat. Every freelancer writes. This is part of what it takes to build a successful business.

If your writing is littered with errors, however, it will hurt rather than help your reputation. After all, it’s hard to have confidence in hiring a contractor when every interaction requires looking past glaring misspellings and misplaced punctuation.

It’s there that Grammar can be a lifesaver. The writing app is a powerful composition tool. The free version covers all basic spell check errors, but the paid version goes much further. It can also help with sentence structure, tone, and even plagiarism checks.

The best part? You can install it on desktop computers and mobile devices. This allows it to check everything from Google Docs to emails, SMS, and more.

3. Channel Elite Business Writing with Hemingway App

The other writing tool we are going to include here is Hemingway App. The modern world struggles to write in clean, coherent and clear formats – something the famous author Ernest Hemingway excelled at doing.

The tool named after the author’s terse, “to the point” style of writing is a great way to help those who ramble reign supreme. Remember that when you contact a customer or email your bank, the person on the other end of the line doesn’t want to read a novel. Instead, they want quick messages with the correct details.

The Hemingway app allows you to reduce your writing without losing the essential. You can copy and paste your text into the tool (or compose it directly), switch it to edit mode, and it will instantly analyze the writing. The results will highlight things like:

  • Sentences too long, difficult to read.
  • Passive voice, unnecessary in most cases, is a sign of weak handwriting.
  • Adverbs, which tend to be massively, ridiculously, and grossly overused (see what we did there?)

Hemingway is a free online tool that you will want to bookmark.

4. Give Calendly control of your schedule

Freelancers live in a distant world. They are accustomed to responding to messages from a variety of customers for different needs at all hours of the day and night. One minute, you could text a local client to provide feedback on a project. The next day, you might email another customer in Australia about an overdue invoice.

With so much communication going on, you want to have an easy way to schedule meetings. Remember that meetings are already considered big waste in many cases. Even when you have an unmissable opportunity, the last thing you want to do is pass even more email round trip times to know when you can connect.

Calendment takes the headache out of the meeting question. All you have to do is create an account and create your meeting settings. When you are available? How long can you meet? Once the questions are answered, Calendly sets up a personalized calendar.

Share the link and let others book a preset time that works for them too. It’s that simple and necessary for anyone booking multiple meetings throughout the week.

5. Splash your presentation with Canva

Back then, a company needed a graphic designer to create something stunning. This artist often came with powerful illustration tools, like Photoshop and Adobe Illustrator.

Of course, you can always hire a professional artist if you need something unique. But it takes time and a lot of money too.

Instead, you can tap into the power of a tool like Cloth to create your own images. It doesn’t matter if you’re doing something big, like a logo for your brand or a quick social media post. Canva streamlines the process.

Canva also offers royalty-free images and templates that help guide the creative process. Additionally, they can pre-size images for the platform they’re intended for and generally make illustrative art accessible to those who don’t have the budget for a full-time artist.

Independent is here to stay. Use these freelancing tools above to get you started on the right foot. That way, when things get busy, you can stay focused on the work that drew you to the freelance lifestyle in the first place.

Here’s to a happy, flexible and organized freelance career.

Image Credit: Antoni Shkraba; pexels; Thank you!

Deanna Ritchie

Editor-in-chief at ReadWrite

Deanna is the editor of ReadWrite. Previously, she worked as an editor for Startup Grind and has over 20 years of experience in content management and development.


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